> ## Documentation Index > Fetch the complete documentation index at: https://help.fieldpulse.com/llms.txt > Use this file to discover all available pages before exploring further. # QuickBooks Online Sync Examples and Details > See how customers, line items, estimates, invoices, and payments map field-by-field between FieldPulse and QuickBooks Online, and how statuses translate. > **Who uses this:** Anyone reviewing how records transfer to QuickBooks Online. **Availability:** Requires the customer's own QuickBooks Online subscription and an active QuickBooks Online integration — available in the United States, Canada, and Australia. Use this page to preview how each record maps between [FieldPulse and QuickBooks Online](https://www.fieldpulse.com/company/partners/quickbooks) — which fields carry over, where they land, and how statuses translate — before you rely on the sync for your books. ## Overview When a record syncs, FieldPulse maps its fields onto the matching QuickBooks Online fields. The tables below show that mapping for each record type, plus how [estimate](https://www.fieldpulse.com/features/estimates-and-invoices) statuses translate. Fields not listed here do not sync — see [Setting Up QuickBooks Online Before Syncing](/integrations/accounting/quickbooks-online/pre-sync) for the full "what won't sync" reference. ## Customer mapping | **FieldPulse field** | **QuickBooks Online field** | | ------------------------------------------------------ | --------------------------- | | Primary contact: full name, company name, phone, email | Customer primary contact | | Notes | Note to Customer | | Service address | Shipping Address | | Billing address (Address Line 1/2, City, State, Zip) | Billing Address | FieldPulse Invoice or record shown in FieldPulse for a sync comparison example QuickBooks The matching synced record shown in QuickBooks Online ## Line item mapping | **FieldPulse field** | **QuickBooks Online field** | | --------------------------------- | --------------------------- | | Item name | Name | | Description | Description | | SKU / Item # | SKU | | Unit cost / price | Cost / Price | | Quantities | Quantity on hand | | Related sales / purchase accounts | Income / Expense account | | Tax / non-tax | Tax status | FieldPulse Record in FieldPulse compared against its QuickBooks counterpart QuickBooks The corresponding synced record displayed in QuickBooks Online ## Estimate mapping | **FieldPulse field** | **QuickBooks Online field** | | -------------------- | --------------------------- | | Estimate date | Estimate date | | Expiration date | Expiration date | | Line items | Line items | | Estimate notes | Notes | | Business class | Class | Estimates sync regardless of their status, and each FieldPulse status maps to a QuickBooks Online status: | **FieldPulse estimate status** | **QuickBooks Online status** | | ------------------------------------- | ---------------------------- | | Draft, Estimate, Sent | Pending | | Accepted, Scheduled, Ready, Completed | Accepted | | Rejected | Declined | | Lost | Closed | FieldPulse FieldPulse record used in a QuickBooks Online sync example QuickBooks The synced record as it appears in QuickBooks Online ## Invoice mapping | **FieldPulse field** | **QuickBooks Online field** | | -------------------- | --------------------------- | | Invoice date | Invoice date | | Expiration date | Expiration date | | Line items | Line items | | Internal notes | Memo on Statement | | Invoice notes | Message on statement | | Business class | Class | | Related payments | Payments | An invoice begins syncing once it reaches **Invoiced** status; its attached customer, invoice items, and tax rate sync with it. FieldPulse FieldPulse view of a record in a QuickBooks Online sync comparison QuickBooks Matching synced record shown in QuickBooks Online ## Payment mapping | **FieldPulse field** | **QuickBooks Online field** | | -------------------------------------------------------- | --------------------------- | | Payment method (Cash, Check, Card, Bank Transfer, Other) | Payment method | | Payment total | Amount | | Payment notes | Notes | A collected payment follows this flow in QuickBooks Online: **Invoice → Payment → Undeposited Funds**, matching a standard QuickBooks workflow. FieldPulse FieldPulse record paired with its QuickBooks Online sync example QuickBooks The synced result displayed in QuickBooks Online ## Notes & limitations * **Estimate and invoice authors:** For estimates and invoices created in QuickBooks Online, the QuickBooks author does not carry into FieldPulse — the author is filled in as the FieldPulse founding admin user. * **Custom transaction numbers:** With them on in QuickBooks Online, invoice numbers follow the FieldPulse sequence; off, they follow QuickBooks Online's sequence. * **Tips do not sync.** A payment that exceeds the invoice total because of a tip can create a negative balance in QuickBooks Online. * The original source page presented these examples as side-by-side screenshots only. ## Related articles * [QuickBooks Online Overview](/integrations/accounting/quickbooks-online/overview) * [Setting Up QuickBooks Online Before Syncing](/integrations/accounting/quickbooks-online/pre-sync) * [How to Manage QuickBooks Online After Syncing](/integrations/accounting/quickbooks-online/post-sync) * [Troubleshooting QuickBooks Online Sync Errors](/integrations/accounting/quickbooks-online/sync-errors) ## Related topics - [QuickBooks Online Overview](/integrations/accounting/quickbooks-online/overview.md) - [QuickBooks Online](/integrations/accounting/quickbooks-online/index.md) - [How to Manage QuickBooks Online After Syncing](/integrations/accounting/quickbooks-online/post-sync.md) - [QuickBooks Desktop Sync Examples and Details](/integrations/accounting/quickbooks-desktop/sync-examples.md)