Once your customer has made payment on an invoice, you will go into their invoice record and mark their payment.
Payment records are required in order to mark the invoice as ‘Paid’ or ‘Partially Paid.’ This allows you to record full or partial payments made by the customer and automatically keep track of balances due.
Marking an Invoice as Paid
When an invoice has been paid, open the invoice record that you want to apply a payment to. On the invoice record, click 'Payment'.
This will pop up a window where you can process a credit card if you're using our built in payments system. To mark a payment manually, click 'Mark Payment'
Enter the payment method, confirm the amount and date, and add any notes. Then click 'Save'.
After the full payment record has been attached to the invoice, the invoice will move to ‘Paid’ status.
If the sum of the payment for the invoice is less than the invoice total amount, then the status will automatically change to ‘Partially Paid.’
You can find the payment records under the ‘Payments’ tab on the invoice. Deleting or modifying the payment records will change the invoice status.
If the invoice is moved back to a previous status or marked void, the payment records will be removed automatically.
Congratulations! You've just marked an invoice as paid. If you need any help please email us at support@fieldpulse.com or live chat with us using the blue button in the bottom right corner.