Cost Basis and Invoice Profitability
Learn how to use cost basis tracking to determine invoice profitability.
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Written by FieldPulse
Updated over a week ago

You can record the costs of your line items internally to track the cost basis and profit margins of your estimate or invoice. Unit costs can be applied on items directly when creating them or stored in your invoice item repository to be automatically inserted into your invoice line items.

Don't want team members to see the costs of the line items? Although your invoice item repository can store the unit cost, you can hide the unit costs from your team members when they create estimate or invoices so that they only appear for managers.

To enable invoice cost basis, navigate to 'Company Settings' in the left side menu and click 'Estimates & Invoices' then click 'Advanced' in the sub header. Or click here to go there directly. 

On the Advanced Invoice Settings page toggle the Invoice Cost Basis button to 'On'

Then select the visibility of unit costs, whether to Managers only or Managers and Service Agents. When you've made your selection, press 'Save'. 

Now on the 'Invoices' page, create a new Invoice by clicking the green 'Create Invoice' button. 

When building the new invoice and adding line items, follow this process to track your costs and profits. Click in the 'Item' box and you can add a new line item.

In the window, you'll see a field where you can enter your Cost. Note that this field is only displayed internally, not on the invoices you send to customers. 

Once you've entered your line items with their respective unit costs and the other relevant information, scroll down to the bottom of the page and click 'Save' to create the invoice. 

Then, on the Invoice Record page, click on 'Cost Basis'

On this page you'll see your costs and profit margin on each line item, as well as overall for the job. 

Congratulations! You just turned on Cost Basis and used it to internally track the profit margins of your jobs. If you need any help please email us at or live chat with us using the blue button in the bottom right corner.

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